Tutorials & How-Tos

Embracing Sustainability: Tips for your next event

In today’s rapidly changing world, sustainability has become a key consideration for businesses across all industries. As the demand for eco-friendly practices continues to grow, event companies have a unique opportunity to lead by example and make a positive impact on the environment.

 By incorporating sustainable practices into their operations and events, event companies can not only reduce their ecological footprint but also inspire others to do the same. Here are some tips on how event companies can contribute to the sustainability element:

Choose Sustainable Suppliers: When selecting vendors and suppliers for your events, prioritise those that share your commitment to sustainability. Look for partners who offer eco-friendly products and services, such as organic catering, recycled materials for decor, and renewable energy sources.

Reduce Waste: Minimise waste generation by adopting practices such as paperless ticketing, digital signage, and electronic communication. Encourage attendees to BYOB (Bring Your Own Bottle) by providing water refill stations and reusable drinkware. Implement composting and recycling programs to divert waste from landfills and promote responsible waste management.

Optimise Energy Usage: Conserve energy and reduce carbon emissions by using energy-efficient lighting, HVAC systems, and appliances at event venues. Consider hosting outdoor events during daylight hours to minimise the need for artificial lighting. Encourage venue partners to invest in renewable energy sources such as solar or wind power.

Promote Sustainable Transportation: Encourage attendees to carpool, bike, or use public transportation to reduce the carbon footprint associated with travel to and from events. Provide incentives such as discounted transit passes or preferential parking for eco-friendly vehicles. Consider hosting events in walkable locations or providing shuttle services to reduce reliance on personal vehicles.

Embrace Digital Technology: Leverage digital technology to reduce the environmental impact of events. Utilise virtual event platforms, live streaming, and video conferencing tools to host hybrid or fully virtual events that minimise travel and resource consumption. Offer digital event materials such as agendas, presentations, and surveys to reduce paper usage.

Educate and Inspire: Use events as a platform to educate and inspire attendees about sustainability. Incorporate eco-friendly messaging and initiatives into event programming, workshops, and keynote speeches. Showcase sustainable practices and success stories from your own events to demonstrate the positive impact of sustainability in action.

Measure and Monitor Impact: Track key performance indicators (KPIs) such as carbon emissions, waste diversion rates, and energy consumption to measure the environmental impact of your events. Use this data to identify areas for improvement and set ambitious sustainability goals for future events. Consider partnering with sustainability organisations or obtaining certifications such as ISO 20121 to demonstrate your commitment to sustainability.

By implementing these tips and embracing sustainability as a core value, event companies can play a significant role in promoting environmental stewardship and driving positive change within the industry. Together, we can create a more sustainable future for generations to come.