It’s a gloomy Monday morning. You have five more minutes until you present your company’s monthly report and you are barely surviving on your daily boost of coffee.
You’ve spent days - and a couple of sleepless nights - compiling a load of statistics and marketing insights and you can’t wait to get this meeting over and done with.
As you kick off your 50-slide presentation with a “Good morning, everyone...”, you notice that people are starting to yawn, with quite a few getting a little restless and all fidgety.
What do you do then?
Rest assured, as the TheMeetUpSG is here to share with you 3 secrets in holding effective meetings in this week’s work edition!
1) Set a clear goal for everyone
Set out a clear agenda for your meeting!
Make sure that everyone who attends your meeting has a clear purpose for doing so.
You can do this by first deciding beforehand who is required to attend this meeting. After you’ve compiled a list of these individuals, let them know WHY you would need them to attend your meeting.
One of the few ways you can go about this is to assign a role or task for each individual prior to the meeting!
In doing so, you are telling every person that his/her presence is essential and that you are looking forward to his/her active contribution within your stipulated time frame of discussion.
This provides each individual with a certain amount of time to prepare the necessary materials beforehand, knowing that they are required to bring something to the table!
2) Create a safe environment!
Do you feel like there aren’t enough people contributing to your meeting?
More often than not, the reason behind this is because people do not feel comfortable speaking up or voicing their opinions in an environment that doesn’t feel safe!
So, how then can you create a safe environment that encourages greater communication and discussion?
Have an icebreaker!